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Microsoft has added a great new shift scheduling, management and collaboration feature to Microsoft Teams called ‘Shifts’—which is replacing the Microsoft StaffHub app.This is likely to be a useful feature for your organisation if you have any employees that work on a shift basis and you need a rota scheduling tool.This article provides a beginner’s guide to Shifts and how to set it up and use it. Why use Shifts in Microsoft Teams?The key reasons why you would use Shifts include:. Management of shift/rota schedules.

Communication between mobile workers. Collaboration between mobile workers.

Sharing of documents, news bulletins and videos. Employee requests for alterations to shift schedules and time offWho is Shifts for?Microsoft says that Shifts was created for businesses with ‘Firstline Workers’ – i.e. Workers who operate as a company’s customer facing representatives (e.g. Front of house, baristas, telephone operatives etc.) or those on the shop or factory floor (e.g. Factory production-line operatives, store assistants and restaurant servers etc). You can only create a schedule if you’re recognised as an owner of the Office 365 Team you wish to create the schedule for.Select ‘ create’ to continue.If your team operates globally, it’s important to consider which time zone you wish to use for the shift schedule.Once you click ‘ confirm’, you’ll see the Shifts overview screen appear.Creating shiftsTo add team members to the plan, click the ‘add people to the group’ button. You can add any colleagues to the Shift schedule as long as they have an Office 365 profile.To create a shift for a team member, double click on any empty slot in their schedule and fill in the details about the shift.Add various details about the shift such as:.

Start and finish times. Theme colour (you may decide certain colours will be used for certain shift types or activities). Notes about what work the shift will include and anything to pay attention to. Duration of breaks and lunch – and whether or not breaks will be paidYou can add a team name for the shift schedule. Simply enter a name into the box above the shift slots which are now populated with the shifts you have created.The open shifts row allows you to create shifts before allocating them to team members.Once you’ve created an open shift, you can click the ‘three dots’ and a menu will appear with further options. This will also allow you to assign the open shift to a member of the team.You can also add notes about the shift schedule for the respective days of the week.Your team members won’t be notified until you share the shifts with them. To do this, click on ‘Share with team’ in the top right corner of the screen.You will then have the option to select which days of the calendar you wish to share with team members.

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Select the first and last day of the range you want to include and then choose whether to share with the ‘entire team’ (i.e. Those listed against the schedule) or ‘only affected people’ (i.e. The people who have been assigned shifts).Adding and approving requestsYou can easily make, approve or deny requests for:. Time off. Shift swaps. Offers of available shiftsThe ‘requests’ button can be found towards the top right corner of the main schedule screen.You can easily add requests and see whether previous requests have been approved.FAQs Does shifts work with people outside the organisation?Shifts doesn’t currently support guest users—even if you’re using guest users in Microsoft Teams.

Is there a mobile app for Shifts?You can get the Microsoft Teams app for iOS and Android from Microsoft. Shifts is available within the Teams app and can be pinned to your Teams navigation bar if you wish.

ConclusionIn summary, Shifts is a nice first step from Microsoft as it looks to bring the StaffHub functionality into Teams. While some of StaffHub’s functionality is not yet available in Shifts, Microsoft will be updating it over the coming months as StaffHub nears retirement.

Given the massive investment and growth in Microsoft Teams, it makes sense for Microsoft to consolidate many of the various Office 365 apps’ functionality into Teams where possible.Microsoft are determined to provide an enterprise-grade scheduling and collaboration solution for Firstline Workers—so you can be sure that they will continue to invest in Shifts.If you aren’t yet using Microsoft Teams, then we recommend enabling it and exploring its capabilities. Teams is going to be integral to Microsoft’s strategy for Office 365 – not just because it is replacing Skype for Business, but because it is becoming the central destination to bring together all your Office 365 apps. Check out our ‘’ to help get started. Get in touchWant to get more from Office 365? And we would be happy to advise you on your next Microsoft project. We are Microsoft Gold Partners and can support you with your Microsoft requirements, whether that be licensing, Azure, and more.

Writing Prompt: Preparing a CommunityObjective:Students will create a local community preparedness plan and use evaluative processes to determine the best course of action during an emergency situation. Standards:From the Common Core State Standards: English. Logical argument based on substantive claims, sound reasoning, and relevant evidence. Informative, explanatory text. Narratives (real or imagined) that are descriptive and in sequence.LessonPrompt: The zombie apocalypse threat is imminent.

The mayor’s staff has been compromised, and it is up to you to write a speech for the mayor advising the community about what actions to take. What do you tell the community to do?Write the speech in a logical, chronological order discussing the steps citizens should take in this emergency situation.Think about the following:.

Where do you tell people to go? Is there a good place in the community for shelter? Will they be protected there?

Should they evacuate?. What service would break down first and what would you do without them (police, fire, internet, phones, power)?. It’s time to use emergency kits, but how long would it take for the essentials to run out? What do you tell the community to do next?. What is your plan for evacuating/sheltering the disabled?.

What about pets?. How will the mayor’s office communicate with the citizens without electricity?. How will you transport people without vehicles?. What to do when they encounter an infected individual? What is the best way to prevent infection?. It is important to convey a strong warning to make people act, but not too strong as to make people freeze or How would you alleviate fears?Follow UpHave the students discuss their plans and messages and consolidate into one class message.Standards:From Common Core State Standards:.

Informal discussions. Collaboration to answer questions, build understandings, and solve problemsBackground and Concepts Vocabulary. Emergency Kits: Items needed for personal survival for at least 3 days. Emergency kits include: food and water, a battery-powered or hand-crank radio, flashlight, spare batteries, first aid kit, can opener, local maps, sanitation and personal hygiene items.emergency kits should be made based on the specific needs of your family.

Remember to plan for medication, baby, and pet needs as based on your individual needs. Evacuation: When conditions become so severe as to threaten to your health that you are ordered to leave your home or disaster area.

Infection: The invasion and multiplication of microorganisms, such as bacteria, viruses, and parasites, that are not normally present within the body. Outbreak: The occurrence of a large number of cases of a disease in a short period of time. Preparedness: Being able to prevent, respond to, and rapidly recover from threats and emergencies. Prevention: Precautionary actions to reduce damage and harm to your health and the area around you.

Quarantine: applies to those who have been exposed to a contagious disease but who may or may not become ill. Response: The actions taken post-disaster to react and recover from an emergency.

These should be steps toward restoring a normal balance and routine. Shelter: A designated safe place.

Shelters may include basements or interior rooms with reinforced masonry construction. (The safest place to be depends on the disaster you are facing. A tornado requires shelter in an interior or basement room, whereas a flood shelter is on higher ground away from rising water.)Community PreparednessBefore assigning the prompt, discuss the basics of preparedness from the ( emergency.cdc.gov) or (www.ready.gov.) Explain the importance of community planning for emergencies and why plans differ depending on the emergency.Being prepared means planning in advance of an emergency.

When you have your supplies ready, have a plan of action for when disaster strikes, and are informed of the situation, you will be ready to take care of yourself and others in an emergency. PlanningThe government is in charge of emergency operations plans or “EOP.” An emergency operation plan is an organizes and coordinates agency activities before an emergency. It describes how the community will function in an emergency.